The lease
About the contract
one semester at a time; with semester renewals up to a maximum stay of:
- thirty-six (36) months for students enrolled in the same Bachelor degree programme,
- twenty-four (24) months for students enrolled in the same Master’s degree programme,
- twenty-four (24) months for doctoral candidates newly enrolled at the University of Luxembourg.
- 1st (from the first to the last day of one month); or
- 16th (16th of one month up to 15th of following month).
The lease contract ends automatically and by right:
- upon termination of the tenant’s student status
- at the end of a signed lease for which no extension has been requested (see also: Renewing/ending your lease)
- A first contract can only be terminated after a period of two full months.
- An ongoing contract must be terminated with one month’s notice.
- A contract starting on the 1st of the month can only be terminated at the end of the month.
- A contract starting on the 16th of the month can only be terminated on the 15th of the month.
Payment
- The rent is payable in advance on the 5th day of each month if the lease began on the 1st of the month.
- The rent is payable in advance on the 20th day of each month if the lease began on the 16th of the month.
by bank transfer
- Monthly payments are made by bank transfer.
- Please include your student ID and the contract number as a reference!
by credit card
- Rent can be paid by credit card in the office of SEVE Logement on appointment
The lease contract ends automatically and by right:
- upon termination of the tenant’s student status
- at the end of a signed lease for which no extension has been requested (see also: Renewing/ending your lease)
f you need a history of your payments or have a question about your deposit, please submit your request at the student service portal.
Insurance
To sign the contract and to obtain your keys you need you show proof that you have a home insurance by an insurance company registered in the Grand Duchy of Luxembourg.
This insurance needs to cover your university accommodation for the following risks:
- Personal and tenant’s liability,
- Furniture: €5 000 minimum,
- Building and contents:
- Flooding/water damage: damage caused by the action of water originating in or communicated by real property or its contents.
- Fire, explosion: personal injury and/or property damage caused by fire, a blaze, an explosion or smoke resulting from fire or a blaze, originating in or communicated by real property or its contents: damage to property caused by the action of water, fire, a blaze, an explosion or smoke resulting from a fire or blaze caused to the rented building.
The University of Luxembourg also offers a multi-risk home insurance.
You can also take out “home insurance” by any other insurance company registered in the Grand Duchy of Luxembourg.
Renewing/ending your lease
All contracts have limited duration.
Ten weeks before the end of your contract, you will receive an email asking you whether you wish to renew or leave your accommodation.
In both cases a response from you is mandatory.
From the moment you receive the email, you have two weeks (the deadline is indicated in the email) to submit a request for renewal of your accommodation.
After this period and without a response from you:
The accommodation will no longer be available and you will have to leave the premises at the end of your rental contract.
or
The accommodation has not been reallocated and you must pay a late payment penalty of €100 to be able to renew your tenancy agreement.
For tenants with a mechanical key and all residents of Unival I, Unival II, Parc du Canal, the lease renewal can be signed through the student service portal.
After receiving the email, you have two weeks (the deadline is indicated in the email) to submit your notification of non-renewal of the lease.
After this period and without any response from you a late payment penalty of €100 will be deducted from your rental deposit.
Going on and returning from mobility/exchange semester
You are living in one of our residences and will be leaving on a mobility trip during the next semester.
If you need a room again after your return, please apply for accommodation at the beginning of your exchange semester. Late applications can regrettably not be processed as a priority.
Change of residence
For organisational reasons, room changes are generally not accepted unless there is a case of force majeure.
In case you need to change rooms, please send us official proof of “force majeure” (of employment, medical proof or proof of internship) together with your filled in request for a room change.
A room change is only possible upon payment of a €120 fee, which covers the administration and maintenance costs. This amount is to be paid exclusively by credit card at the time of signing the new rental contract.
Upload your room change request.pdf to student service portal.
Moving in
To sign the contract and obtain your keys you need to come to our office (exceptions below). Our office is accessible exclusively by appointment via Affluences.
For organisational reasons, the accommodations are only available from 16.00 on the day the keys are handed over. The earliest you can move into the accommodation is at 16.00 on the first day of the contract period (1st or 16th of the month, depending on the contract. If the first day of your contract falls on a Saturday, Sunday or public holiday, the move-in is only possible on the next working day following the first day of your lease).
It is not possible to collect the key and move in outside office hours. If you arrive in the evening, on a weekend or on a public holiday, you will have to find a temporary solution off-campus.
The signing of the lease and the handing over of the keys are only possible if:
- Your enrolment at SEVE Admissions is completed, i.e. you have obtained your student card;
- You have confirmed the booking of the accommodation by paying the deposit and the first month’s rent.
- You have provided SEVE Logement with a certificate of your home insurance.
Exceptions: For the following residences the keys are handed to you by the technician of SEVE Logistique: Parc du Canal C, Résidence 120, Maison des Chercheurs in Dudelange, Maison Clair-Chêne and Maison Schleich.
As soon as you receive your reservation, please take an appointment with
- SEVE Accommodation (via Affluences) for the signature of the contract on the day of your arrival AND
- the technical team (by email housing.facility@uni.lu) to receive your key at the residence at the day of your arrival. The appointment with the technical team needs to be after signing the contract.
On the day of your arrival, you must respect the following order:
- Come and sign your lease contract at SEVE Accommodation office.
- Go to the front of your residence with your signed lease contract and meet the technician at the appointed time and make the inventory of arrival with the technician and collect your key.
For most residences, inventory has already been done by the time you receive your contract and key.
Exceptions
For the following residences the keys are handed to you by the technician of SEVE Logistique at the residence:
- Parc du Canal C
- Résidence 120
- Maison des Chercheurs in Dudelange
- Maison Clair-Chêne
- Maison Schleich
At the time of key handover, inventory will be done in person. See signing of the lease contract and obtaining the keys.
Moving out
In most residences, inventory upon departure will be done for you automatically.
Exceptions
- Residence Parc du Canal C
- Residence 120
- Maison des Chercheurs in Dudelange
- Maison Schleich
For these exceptions the inventory will be done with a technician at the time of key return. It is mandatory that you inform the technical unit (housing.facility@uni.lu) in good time of your departure in order to arrange an appointment.
Check-out must take place no later than 9.00 on the last day of the contract (depending on the contract, either the 15th or the last day of the month. If the last day of your contract falls on a Saturday, Sunday or public holiday, the accommodation has to be vacated on the last working day prior the end date of your lease contract).
At the end of the contract, each tenant will have to hand over his token/key to the guards located (see exceptions below):
- At the reception of the Belval campus, entrance “Auditorium” of the Maison du Savoir (MSA).
- At the reception of the Kirchberg campus
- At the reception of the Limpertsberg campus
The key must be inserted in an A4 envelope by noting on the envelope the surname, first name, number of the accommodation and residence (the key from the residence’s mailbox must remain in the accommodation).
In accordance with Art. 7, point e) of the lease agreement, any lost/not returned key will be charged up to €50 deductible from your deposit.
During the course periods,
guards are present from Monday to Friday from 7.00 to 22.00 and Saturday from 8.00 to 18.00.
Outside these indicated hours, contact +352/ 46 66 44-5555 to hand over the token/keys to the security officer of the security PC (24/24h) at the “Administration” entrance of the Maison du Savoir (MSA).
During university holidays,
Belval Campus: Reception closed. Keys must be handed over to the security officer of the security PC at the “Administration” entrance of the Maison du Savoir (MSA) between 7.00 and 17.00.
Kirchberg and Limpertsberg campus, reception open Monday to Friday from 7.00 to 22.00 (closed on Saturdays: keys must be handed over to the security officer of the security PC between 7.00 and 17.00)
Exceptions: For the Residence Parc du Canal C, Residence 120, Maison des Chercheurs in Dudelange, Maison Clair-Chêne and Maison Schleich, the keys must be given to the technician at the check-out inventory. It is mandatory that you inform the technical unit (housing.facility@uni.lu) in good time of your departure to arrange an appointment.
If all rents have been paid and no damage is found in the accommodation, the refund of the deposit will be made 4 to 8 weeks after the end of your lease via bank transfer to the bank account you entered on your student portal (Guichet Étudiant).