More than studies Social Life

Recognition Process

University of Luxembourg Student Associations and Student Clubs are student groups brought together by a common interest, run by students for students. They plan different types of activities on the University of Luxembourg campuses or further afield with the help and support from the Office of Student Life.

Students (Bachelor, Master, Doctoral Students) of the University of Luxembourg can at any time to set up a student association or student club and apply for recognition.

Recognised student partners support student life at the University but also have a broader spectrum, which can go beyond the University scope. The recognised partners are also considered potential partners for our student associations and clubs.

Black circle with thick blue rim. In the circle it says uni.lu students and in the rim you see University of Luxembourg

Logo for recognised student associations, clubs and partners

  • Student associations

    • From Uni.lu students for Uni.lu students
    • ASBL status
    • May request financial support

    Learn more

  • Student clubs

    • From Uni.lu students for Uni.lu students
    • No ASBL status required

    Learn more

  • Student partners

    • at least one Uni.lu students on the board, open for Uni.lu students but also broader target group.
    • Projects where students can get involved in but whose final goal is not necessarily the Uni.lu students (e.g. volunteering)

    Learn more

Detailed guidelines for the application form

All documents should be brought or sent to the Office of Student Life.

  • Part One: General Information

    1. Indicate the official name of your organisation and its acronym;
    2. Describe in a few, brief points which are the main objectives and missions of your association. 
      Tip for a new association: try to differentiate yourself from existing organizations by choosing different goals;
    3. Include the current number of members of your organization;
    4. Explain in one sentence which criteria you will apply to accept a new member in your organization.
    5. Indicate the date of establishment of your organisation. If you are creating a new organisation you can indicate the date on which you filled in the Recognition Request Form;
    6. Fill in the contact information for the organisation (e.g. e-mail-address, phone number)
    7. If your organization has its own website, social media page(s) or other, please indicate the link
    8. Lastly, fill in your RCSL number (if your organisation is an a.s.b.l.)

  • Part Two: Contact Details of the Executive Board

    1. Fill in all the information about the Executive Board (President, Vice-president, Secretary, Treasurer, and others).

  • Part Three: Activities and Needs for the Semester

    1. Describe your events of the previous semester (for existing organisations) and the planned/done events for the current semester.
    2. Your needs should also be detailed so the OSL can try to accommodate them.

  • Part Four : Attachments

    1. If you are an a.s.b.l.: the statutes of your a.s.b.l.; caution: only if you are a new association or if you have updated your statutes since your last submission

Only for Student Associations

No funding request

  • Part Five: Recognition convention (no funding)

    1. Fill in all the fields; the same information will be auto-completed in the whole document
    2. The president of the Association has to date and sign with his signature, full name and position at the end of the document. All other pages have to contain only president’s signature in lower right corner of the document.
    3. The convention should be handed in to the Office of Student Life in two copies (duplicate).

With funding request

  • Part Five bis : Recognition and funding convention (with funding request)

    If your A.S.B.L requires financial support from the University, fill the empty fields in the following two documents: “Recognition and Funding Convention” and “Funding request”.

    1. The convention:
      • Fill in all the fields; the same information will be auto-completed in the whole document
      • The president of the Association has to date and sign with his signature, full name and position at the end of the document. All other pages have to contain only president’s signature in lower right corner of the document.
      • The convention should be handed in to the Office of Student Life in two copies (duplicate).
    2. The Funding Request:
      • Fill in the missing information and sign the form

General important remark on insurance coverage

As students of the University of Luxembourg, you are covered by the civil liability (responsabilité civile) and by the CNS as individuals (since this is a prerequisite for the enrolment at the University).

However, you are not covered when organising an event as an association or club. To be covered, you should take out a civil liability insurance as an A.S.B.L. (only possible for student associations). Upon request, the University can ask for a coverage proposal through its own insurance provider but the costs would then have to be taken over by the association. Since clubs do not have an A.S.B.L. status, the organisation of large events on campus, without cooperation with a student association, is not possible.

It is not mandatory to take out such an insurance but for your own safety, we recommend you to take out a civil liability insurance if you intend to organise events as a student association.