Recognition for student associations
- Run by Uni.lu students for Uni.lu students
- ASBL status
Student associations will only be recognised if the following criteria are met:
- The application for recognition must be made by current University of Luxembourg students.
- The board members of student associations must be regularly enrolled students at the University of Luxembourg, although one third of the board may be represented by University of Luxembourg employees.
- A student association may choose the University’s official address as its registered office, but in this case the statutes must be submitted to the University for approval before applying for ASBL recognition (i.e. recognition as a non-profit association).
- The core activities of a new student association must not overlap with an existing association or go against the University of Luxembourg’s values.
- Associations must be open to all University of Luxembourg students.
- Associations must not replicate a current service offered by the University.
- Associations may not have any political or religious purpose.
- The association’s services and organised events should be mainly geared towards registered students at the University (Bachelor or Master students or Doctoral candidates).
- Associations must be sustainable for future years.
- Only student associations that represent a large group of students (at least 50) are eligible for financial support.
- Small room reservation
- Printing
- Advertisement on the Office of Student Life Facebook page
- Listed on website
- Invitation to Welcome Day and Open Day
- Invitation to the Students in Action Day
- May request a Uni.lu web page
- Monthly presidents’ meeting
- Annual financial assistance from the Vice-Rector for Academic Affairs if requested before the deadline (€600)
- May apply to the Student Department for further financial assistance (extraordinary event or expenses), funding awarded on a case-by-case basis (certain conditions have to be met: bank account, insurance, and security questions to be resolved beforehand).
- Possibility of larger events (if insurance conditions are met).
How to set up a non-profit association in Luxembourg
You can find detailed information on how to set up a non-profit association online [reminder: a recognition as a student association is only possible with an ASBL/ non-profit association status].
If useful, you will find a template (FR) [see bottom of the page] for ASBL articles provided by the Agence du Bénévolat.
Please note that after the ASBL is officially recognised by the RCS (Registre des Commerces et des Sociétés), the ASBL also needs to register on the RBE (Registre des Bénéficiaires Effectifs) and regularly update both registers when needed.
New associations: Before undertaking any procedures, please contact the Office of Student Life at osl@uni.lu.
Application
With request for financial support
Aside from the criteria above, the following conditions have to be met:
• The annual report and annual financial report must be submitted by the agreed deadline.
• The student association must represent a large group of students (at least 50 students).
• The minimum number of members is 15 students.
• The deadline to apply for financial support is 15 October of a given academic year. To be eligible for funding, ASBL status should also be approved by the RCS (Registre de commerce et des Sociétés) or approval should be pending when the application is submitted.
• Any new student association can only apply for financial support in the next academic year (retroactive payment).
• The agreement should be handed in to the Office of Student Life in two copies (duplicate).
Without request for financial support
• Requests for recognition can be considered throughout the academic year.
• The agreement should be handed in to the Office of Student Life in two copies (duplicate).