{"id":63981,"date":"2026-06-19T16:30:07","date_gmt":"2026-06-19T14:30:07","guid":{"rendered":"https:\/\/www.uni.lu\/en\/jobs\/administrative-assistant-50\/"},"modified":"2026-06-21T05:32:55","modified_gmt":"2026-06-21T03:32:55","slug":"administrative-assistant-50","status":"publish","type":"jobs","link":"https:\/\/www.uni.lu\/en\/jobs\/administrative-assistant-50\/","title":{"rendered":"Administrative Assistant &#8211; 50%"},"content":{"rendered":"<div class=\"section py-0 static\">\n\n\n<section class=\"wp-block-unilux-blocks-free-section section section py-0\">\n    <div class=\"container xl:max-w-screen-xl\">\n        \n    \n<div class=\"js-secondary-nav--sticky wp-block-unilux-blocks-secondary-navigation\">\n    <nav\n        id=\"secondary-navigation\"\n        role=\"navigation\"\n        aria-label=\"Secondary menu\"\n        class=\"secondary-nav\"\n    >\n        <button\n            class=\"secondary-nav__button btn btn-solid--primary w-full\"\n            aria-expanded=\"false\"\n            aria-controls=\"secondary-navigation__list\"\n            title=\"The selected page is Overview\"\n            type=\"button\"\n        >\n            <span class=\"btn__name mr-auto\">Overview<\/span>\n            <svg aria-hidden=\"true\" focusable=\"false\" class=\"icon icon-outline icon--xs\">\n                <use xlink:href=\"https:\/\/www.uni.lu\/wp-content\/themes\/unilux-theme\/assets\/images\/icons\/icons-outline.svg#icon--arrow-down\" \/>\n            <\/svg>\n        <\/button>\n\n        <ul id=\"secondary-navigation__list\" class=\"secondary-nav__list\">\n            <li class=\"secondary-nav__item\">\n    <a\n        href=\"https:\/\/www.uni.lu\/en\/about\/work\/\"\n        target=\"\"\n        rel=\"noreferrer noopener\"\n        class=\"secondary-nav__link \"\n            >\n        <svg aria-hidden=\"true\" focusable=\"false\" class=\"icon icon-outline icon--xs\">\n            <use xlink:href=\"https:\/\/www.uni.lu\/wp-content\/themes\/unilux-theme\/assets\/images\/icons\/icons-outline.svg#icon--arrow-right\" \/>\n        <\/svg>\n        <span class=\"secondary-nav__name\">Overview<\/span>\n    <\/a>\n<\/li>\n<li class=\"secondary-nav__item\">\n    <a\n        href=\"https:\/\/www.uni.lu\/en\/about\/work\/jobs\/\"\n        target=\"\"\n        rel=\"noreferrer noopener\"\n        class=\"secondary-nav__link \"\n            >\n        <svg aria-hidden=\"true\" focusable=\"false\" class=\"icon icon-outline icon--xs\">\n            <use xlink:href=\"https:\/\/www.uni.lu\/wp-content\/themes\/unilux-theme\/assets\/images\/icons\/icons-outline.svg#icon--arrow-right\" \/>\n        <\/svg>\n        <span class=\"secondary-nav__name\">Explore our jobs<\/span>\n    <\/a>\n<\/li>\n<li class=\"secondary-nav__item\">\n    <a\n        href=\"https:\/\/www.uni.lu\/en\/about\/work\/where-life-feels-great\/\"\n        target=\"\"\n        rel=\"noreferrer noopener\"\n        class=\"secondary-nav__link \"\n            >\n        <svg aria-hidden=\"true\" focusable=\"false\" class=\"icon icon-outline icon--xs\">\n            <use xlink:href=\"https:\/\/www.uni.lu\/wp-content\/themes\/unilux-theme\/assets\/images\/icons\/icons-outline.svg#icon--arrow-right\" \/>\n        <\/svg>\n        <span class=\"secondary-nav__name\">Where life feels great<\/span>\n    <\/a>\n<\/li>\n        <\/ul>\n    <\/nav>\n<\/div>\n\n\n    <\/div>\n<\/section>\n<section class=\"section  py-0 wp-block-unilux-jobs-overview\">\n    <section id=\"hero-page\" class=\"wp-block-unilux-blocks-hero\">\n        <div class=\"max-w-screen-3xl mx-auto\">\n            <div class=\"hero hero--overlay-bottom hero--overlay-top\">\n                <header class=\"hero__header\">\n                    <div class=\"hero__container\">\n                        <span class=\"hero__title__subject\">Job vacancy<\/span>\n                        <h1>Administrative Assistant &#8211; 50%<\/h1>\n                    <\/div>\n                <\/header>\n                <figure class=\"hero__visual\">\n                    <img decoding=\"async\" class=\"object-cover w-full h-full\" src=\"https:\/\/www.uni.lu\/wp-content\/uploads\/sites\/9\/2025\/09\/04181250\/20200609-Belval-Campus_Henri-Goergen-23.jpg\" alt=\"thumbnail\">\n                <\/figure>\n            <\/div>\n        <\/div>\n    <\/section>\n    <section id=\"job-info\" class=\"section py-0\">\n        <div class=\"container xl:max-w-screen-xl\">\n            <div class=\"job-overview__info\">\n                <h2 class=\"job-overview__info__title\">Job details<\/h2>\n                <div class=\"flex flex-wrap\">\n                    <div class=\"job-overview__info__cell\">\n                        <div class=\"icon-info\">\n                            <svg aria-hidden=\"true\" focusable=\"false\" class=\"icon icon-outline icon--format  icon--lg\"><use xlink:href=\"https:\/\/www.uni.lu\/wp-content\/themes\/unilux-theme\/assets\/images\/icons\/icons-outline.svg#icon--format\"><\/use><\/svg>                            <div class=\"icon-info__body\">\n                                <div>Contract type<\/div>\n                                <div class=\"font-medium text-dark\">Permanent contract &#8211; Part time<\/div>\n                            <\/div>\n                        <\/div>\n                    <\/div>\n                    <div class=\"job-overview__info__cell\">\n                        <div class=\"icon-info\">\n                            <svg aria-hidden=\"true\" focusable=\"false\" class=\"icon icon-outline icon--address  icon--lg\"><use xlink:href=\"https:\/\/www.uni.lu\/wp-content\/themes\/unilux-theme\/assets\/images\/icons\/icons-outline.svg#icon--address\"><\/use><\/svg>                            <div class=\"icon-info__body\">\n                                <div>Location<\/div>\n                                <div class=\"font-medium text-dark\">Belval Campus<\/div>\n                            <\/div>\n                        <\/div>\n                    <\/div>\n                    <div class=\"job-overview__info__cell\">\n                        <div class=\"icon-info\">\n                            <svg aria-hidden=\"true\" focusable=\"false\" class=\"icon icon-outline icon--campus  icon--lg\"><use xlink:href=\"https:\/\/www.uni.lu\/wp-content\/themes\/unilux-theme\/assets\/images\/icons\/icons-outline.svg#icon--campus\"><\/use><\/svg>                            <div class=\"icon-info__body\">\n                                <div>Organisation<\/div>\n                                <div class=\"font-medium text-dark\">University \/ Central Administration and Rectorate<\/div>\n                            <\/div>\n                        <\/div>\n                    <\/div>\n                    <div class=\"job-overview__info__cell\">\n                        <div class=\"icon-info\">\n                            <svg aria-hidden=\"true\" focusable=\"false\" class=\"icon icon-outline icon--ddc-codes  icon--lg\"><use xlink:href=\"https:\/\/www.uni.lu\/wp-content\/themes\/unilux-theme\/assets\/images\/icons\/icons-outline.svg#icon--ddc-codes\"><\/use><\/svg>                            <div class=\"icon-info__body\">\n                                <div>Job reference<\/div>\n                                <div class=\"font-medium text-dark\">UOL08308<\/div>\n                            <\/div>\n                        <\/div class=\"icon-info\">\n                    <\/div>\n                <\/div>\n            <\/div>\n        <\/div>\n    <\/section>\n<\/section>\n\n\n\n<div class=\"wp-block-unilux-blocks-wrapper tabs-pre-heading\">\n    \n\n<div class=\"wp-block-unilux-blocks-wrapper container xl:max-w-screen-xl\">\n    \n\n<h2 class=\"has-text-align-left wp-block-unilux-blocks-heading\"        id=\"your-role\"\n    >\nYour role<\/h2>\n\n    <\/div>\n    <\/div>\n\n\n<section class=\"wp-block-unilux-blocks-free-section section section py-0\">\n    <div class=\"container xl:max-w-screen-xl\">\n        \n    \n\n<p>Administrative and Organization coordination<\/p>\n\n    \n\n<ul class=\"ulux-list\"><li class=\"ulux-list-item\">Act as a point of contact for internal and external stakeholders, liaise with central services and student associations<\/li><li class=\"ulux-list-item\">Handle incoming and outgoing communication (email, phone, mail) with discretion<\/li><li class=\"ulux-list-item\">Provide guidance and support on administrative procedures<\/li><li class=\"ulux-list-item\">Support preparation and follow-up of agreements\/contracts for specific projects<\/li><li class=\"ulux-list-item\">Manage invoices, reimbursements and administrative procedures<\/li><li class=\"ulux-list-item\">Manage office supplies, equipment and spaces for workshops<\/li><li class=\"ulux-list-item\">Organize meetings, take minutes and ensure proper documentation and record-keeping<\/li><li class=\"ulux-list-item\">Coordinate the organization and logistics of cultural activities and events, ensuring an efficient handling of all related administrative tasks<\/li><li class=\"ulux-list-item\">Contribute to quality and process improvements<\/li><li class=\"ulux-list-item\">Support administrative procedures for students or other internal\/external staff\/partners<\/li><\/ul>\n    \n\n<p>Student support and administration<\/p>\n\n    \n\n<ul class=\"ulux-list\"><li class=\"ulux-list-item\">Handle onboarding and offboarding for student assistants and provide guidance<\/li><li class=\"ulux-list-item\">Support students in search of spaces and equipment for their projects and provide practical information<\/li><li class=\"ulux-list-item\">Collaborate with other services and support student engagement<\/li><li class=\"ulux-list-item\">Raise interest and provide support to initiatives by students<\/li><li class=\"ulux-list-item\">Manage documentation through platforms such as the student management system and the preparation of certificates and other forms<\/li><\/ul>\n    \n\n<p>Promotion and outreach<\/p>\n\n    \n\n<ul class=\"ulux-list\"><li class=\"ulux-list-item\">Support the organization and the set-up of events related to Espace Cultures as well as communication materials and planning<\/li><li class=\"ulux-list-item\">Facilitate collaborative projects with other services, departments and with external partners<\/li><li class=\"ulux-list-item\">Promote events, projects as well as networking and other opportunities for students and staff<\/li><\/ul>\n\n    <\/div>\n<\/section>\n\n\n<div class=\"wp-block-unilux-blocks-wrapper tabs-pre-heading\">\n    \n\n<div class=\"wp-block-unilux-blocks-wrapper container xl:max-w-screen-xl\">\n    \n\n<h2 class=\"has-text-align-left wp-block-unilux-blocks-heading\"        id=\"your-profile\"\n    >\nYour profile<\/h2>\n\n    <\/div>\n    <\/div>\n\n\n<section class=\"wp-block-unilux-blocks-free-section section section py-0\">\n    <div class=\"container xl:max-w-screen-xl\">\n        \n    \n\n<ul class=\"ulux-list\"><li class=\"ulux-list-item\">Relevant diploma or equivalent experience, with initial experience in administrativesupport<\/li><li class=\"ulux-list-item\">Strong organizational, planning and multitasking skills with attention to detail<\/li><li class=\"ulux-list-item\">Service-oriented, proactive and team-minded, with a flexible and adaptableapproach<\/li><li class=\"ulux-list-item\">Ability to handle confidential information with discretion<\/li><li class=\"ulux-list-item\">Comfortable working in an international, multicultural environment<\/li><li class=\"ulux-list-item\">Knowledge of the Luxembourg higher education sector \/ cultural sector is an asset<\/li><li class=\"ulux-list-item\">Previous engagement in a student association is an asset<\/li><li class=\"ulux-list-item\">Proactive in problem-solving and able to communicate ideas clearly and effectively<\/li><li class=\"ulux-list-item\">Flexible and eager to engage with students<\/li><li class=\"ulux-list-item\">Fluency in English and French; German\/Luxembourgish is an asset <\/li><\/ul>\n\n    <\/div>\n<\/section>\n\n\n<div class=\"wp-block-unilux-blocks-wrapper tabs-pre-heading\">\n    \n\n<div class=\"wp-block-unilux-blocks-wrapper container xl:max-w-screen-xl\">\n    \n\n<h2 class=\"has-text-align-left wp-block-unilux-blocks-heading\"        id=\"we-offer\"\n    >\nWe offer<\/h2>\n\n    <\/div>\n    <\/div>\n\n\n<section class=\"wp-block-unilux-blocks-free-section section section py-0\">\n    <div class=\"container xl:max-w-screen-xl\">\n        \n    \n\n<ul class=\"ulux-list\"><li class=\"ulux-list-item\">A modern, dynamic university with a personal and inclusive atmosphere. Multilingual and international character. Staff coming from more than 90 countries. Member of The Guild of European Research Intensive Universities<\/li><li class=\"ulux-list-item\">An exceptional research environment, supported by skilled staff and high-quality equipment. Strong links to professional sectors and the Luxembourg labour market. A unique urban campus with excellent infrastructure<\/li><li class=\"ulux-list-item\">A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and a wide range of non-academic partners including ministries, local governments, associations, and NGOs<\/li><\/ul>\n\n    <\/div>\n<\/section>\n\n\n<div class=\"wp-block-unilux-blocks-wrapper tabs-pre-heading\">\n    \n\n<div class=\"wp-block-unilux-blocks-wrapper container xl:max-w-screen-xl\">\n    \n\n<h2 class=\"has-text-align-left wp-block-unilux-blocks-heading\"        id=\"how-to-apply\"\n    >\nHow to apply<\/h2>\n\n    <\/div>\n    <\/div>\n\n\n<section class=\"wp-block-unilux-blocks-free-section section section py-0\">\n    <div class=\"container xl:max-w-screen-xl\">\n        \n    \n\n<p><em>Applications should include:<\/em><\/p>\n\n    \n\n<ul class=\"ulux-list\"><li class=\"ulux-list-item\">Curriculum Vitae<\/li><li class=\"ulux-list-item\">Cover letter<\/li><\/ul>\n    \n\n<p>Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered. <\/p>\n\n    \n\n<p>All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students. <\/p>\n\n    \n\n<p><em>General information:<\/em><\/p>\n\n    \n\n<ul class=\"ulux-list\"><li class=\"ulux-list-item\">Contract Type: Permanent <\/li><li class=\"ulux-list-item\">Work Hours: Part Time 20.0 Hours per Week<\/li><li class=\"ulux-list-item\">Location: Belval Campus<\/li><li class=\"ulux-list-item\">Internal Title: Administrative assistant<\/li><li class=\"ulux-list-item\">Job Reference: UOL08308<\/li><\/ul>\n    \n\n<p>.<\/p>\n\n\n    <\/div>\n<\/section>\n\n\n<div class=\"wp-block-unilux-blocks-wrapper tabs-pre-heading\">\n    \n\n<div class=\"wp-block-unilux-blocks-wrapper container xl:max-w-screen-xl\">\n    \n\n<h2 class=\"has-text-align-left wp-block-unilux-blocks-heading\"        id=\"about-us\"\n    >\nAbout us<\/h2>\n\n    <\/div>\n    <\/div>\n\n\n<section class=\"wp-block-unilux-blocks-free-section section section py-0\">\n    <div class=\"container xl:max-w-screen-xl\">\n        \n    \n\n<p>The <a rel=\"noreferrer noopener\" href=\"https:\/\/www.uni.lu\/en\/\" target=\"_blank\">University of Luxembourg<\/a> is an international research university with a distinctly multilingual and interdisciplinary character.<\/p>\n\n\n    <\/div>\n<\/section>\n\n\n<section class=\"wp-block-unilux-blocks-free-section section section py-0\">\n    <div class=\"container xl:max-w-screen-xl\">\n        \n    \n\n<ul class=\"wp-block-unilux-blocks-custom-buttons btn-list \">\n            <li class=\"wp-block-unilux-blocks-custom-button\"    aria-disabled=\"false\"\n    >\n    <a\n        role=\"link\"\n        aria-disabled=\"false\"\n                    href=\"https:\/\/emea3.recruitmentplatform.com\/apply-app\/pages\/application-form?jobId=QMUFK026203F3VBQB7V7VV4S8-163933&#038;langCode=en_GB\"\n                target=\"_self\"\n        class=\"btn btn--primary\"\n            >Apply online<\/a>\n<\/li>\n\n    <\/ul>\n\n\n    <\/div>\n<\/section>\n\n\n<div class=\"wp-block-unilux-blocks-wrapper tabs-pre-heading\">\n    \n\n<div class=\"wp-block-unilux-blocks-wrapper container xl:max-w-screen-xl\">\n    \n\n<h2 class=\"has-text-align-left wp-block-unilux-blocks-heading\"        id=\"location\"\n    >\nLocation<\/h2>\n\n    <\/div>\n    <\/div>\n\n\n<section class=\"wp-block-unilux-blocks-free-section section section py-0\">\n    <div class=\"container xl:max-w-screen-xl\">\n        \n        \t\t<div id=\"wpmapblock_7e30d18e\" data-settings='{&quot;map_marker&quot;:[{&quot;title&quot;:&quot;Belval Campus&quot;,&quot;content&quot;:&quot;&quot;,&quot;lat&quot;:&quot;49.5042557&quot;,&quot;lng&quot;:&quot;5.94905&quot;,&quot;customIconHeight&quot;:&quot;40&quot;,&quot;customIconWidth&quot;:&quot;25&quot;,&quot;customIconUrl&quot;:&quot;&quot;,&quot;iconType&quot;:&quot;default&quot;}],&quot;map_zoom&quot;:&quot;12&quot;,&quot;scroll_wheel_zoom&quot;:false,&quot;map_type&quot;:&quot;GM&quot;,&quot;center_index&quot;:0}' class=\"wpmapblockrender\" style=\"\n\t\t\twidth: 100%;\n\t\t\theight: 500px;\n\t\t\"><\/div>\n        \n    <\/div>\n<\/section>\n\n\n<div class=\"wp-block-unilux-blocks-wrapper tabs-pre-heading\">\n    \n\n<div class=\"wp-block-unilux-blocks-wrapper container xl:max-w-screen-xl\">\n    \n\n<h2 class=\"has-text-align-left wp-block-unilux-blocks-heading\"        id=\"learn-more\"\n    >\nLearn more<\/h2>\n\n    <\/div>\n    <\/div>\n\n<section class=\"section py-0 wp-block-unilux-blocks-quick-link-discover-section\">\n    <div class=\"container xl:max-w-screen-xl\">\n        \n<h2 class=\"has-text-align-left wp-block-unilux-blocks-heading\"    >\n<\/h2>\n\n<ul class=\"wp-block-unilux-blocks-quick-link-discover quick-link-list\">\n            \n\n<li class=\"wp-block-unilux-blocks-quick-link-discover-item\">\n    <a\n                    href=\"https:\/\/www.uni.lu\/en\/about\/profile\/\"\n                    class=\"quick-link\"\n            target=\"\"\n    >\n            <span class=\"quick-link__container\">\n                <span class=\"quick-link__text\">\n                    University &#8216;s profile                <\/span>\n                <svg aria-hidden=\"true\" focusable=\"false\" class=\"icon icon-outline icon--arrow-right \"><use xlink:href=\"https:\/\/www.uni.lu\/wp-content\/themes\/unilux-theme\/assets\/images\/icons\/icons-outline.svg#icon--arrow-right\"><\/use><\/svg>            <\/span>\n    <\/a>\n<\/li>\n            \n\n<li class=\"wp-block-unilux-blocks-quick-link-discover-item\">\n    <a\n                    href=\"https:\/\/www.uni.lu\/en\/about\/organisation\/\"\n                    class=\"quick-link\"\n            target=\"\"\n    >\n            <span class=\"quick-link__container\">\n                <span class=\"quick-link__text\">\n                    How the University is organised                <\/span>\n                <svg aria-hidden=\"true\" focusable=\"false\" class=\"icon icon-outline icon--arrow-right \"><use xlink:href=\"https:\/\/www.uni.lu\/wp-content\/themes\/unilux-theme\/assets\/images\/icons\/icons-outline.svg#icon--arrow-right\"><\/use><\/svg>            <\/span>\n    <\/a>\n<\/li>\n            \n\n<li class=\"wp-block-unilux-blocks-quick-link-discover-item\">\n    <a\n                    href=\"https:\/\/www.uni.lu\/life-en\/umatter\/\"\n                    class=\"quick-link\"\n            target=\"\"\n    >\n            <span class=\"quick-link__container\">\n                <span class=\"quick-link__text\">\n                    UMatter support network     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