{"id":60108,"date":"2026-04-14T06:02:40","date_gmt":"2026-04-14T04:02:40","guid":{"rendered":"https:\/\/www.uni.lu\/en\/jobs\/administrative-assistant-50\/"},"modified":"2026-04-26T06:02:43","modified_gmt":"2026-04-26T04:02:43","slug":"administrative-assistant-50","status":"publish","type":"jobs","link":"https:\/\/www.uni.lu\/en\/jobs\/administrative-assistant-50\/","title":{"rendered":"Administrative Assistant 50%"},"content":{"rendered":"<div class=\"section py-0 static\">\n\n\n<section class=\"wp-block-unilux-blocks-free-section section section py-0\">\n    <div class=\"container xl:max-w-screen-xl\">\n        \n    \n<div class=\"js-secondary-nav--sticky wp-block-unilux-blocks-secondary-navigation\">\n    <nav\n        id=\"secondary-navigation\"\n        role=\"navigation\"\n        aria-label=\"Secondary menu\"\n        class=\"secondary-nav\"\n    >\n        <button\n            class=\"secondary-nav__button btn btn-solid--primary w-full\"\n            aria-expanded=\"false\"\n            aria-controls=\"secondary-navigation__list\"\n            title=\"The selected page is Overview\"\n            type=\"button\"\n        >\n            <span class=\"btn__name mr-auto\">Overview<\/span>\n            <svg aria-hidden=\"true\" focusable=\"false\" class=\"icon icon-outline icon--xs\">\n                <use xlink:href=\"https:\/\/www.uni.lu\/wp-content\/themes\/unilux-theme\/assets\/images\/icons\/icons-outline.svg#icon--arrow-down\" \/>\n            <\/svg>\n        <\/button>\n\n        <ul id=\"secondary-navigation__list\" class=\"secondary-nav__list\">\n            <li class=\"secondary-nav__item\">\n    <a\n        href=\"https:\/\/www.uni.lu\/en\/about\/work\/\"\n        target=\"\"\n        rel=\"noreferrer noopener\"\n        class=\"secondary-nav__link \"\n            >\n        <svg aria-hidden=\"true\" focusable=\"false\" class=\"icon icon-outline icon--xs\">\n            <use xlink:href=\"https:\/\/www.uni.lu\/wp-content\/themes\/unilux-theme\/assets\/images\/icons\/icons-outline.svg#icon--arrow-right\" \/>\n        <\/svg>\n        <span class=\"secondary-nav__name\">Overview<\/span>\n    <\/a>\n<\/li>\n<li class=\"secondary-nav__item\">\n    <a\n        href=\"https:\/\/www.uni.lu\/en\/about\/work\/jobs\/\"\n        target=\"\"\n        rel=\"noreferrer noopener\"\n        class=\"secondary-nav__link \"\n            >\n        <svg aria-hidden=\"true\" focusable=\"false\" class=\"icon icon-outline icon--xs\">\n            <use xlink:href=\"https:\/\/www.uni.lu\/wp-content\/themes\/unilux-theme\/assets\/images\/icons\/icons-outline.svg#icon--arrow-right\" \/>\n        <\/svg>\n        <span class=\"secondary-nav__name\">Explore our jobs<\/span>\n    <\/a>\n<\/li>\n<li class=\"secondary-nav__item\">\n    <a\n        href=\"https:\/\/www.uni.lu\/en\/about\/work\/where-life-feels-great\/\"\n        target=\"\"\n        rel=\"noreferrer noopener\"\n        class=\"secondary-nav__link \"\n            >\n        <svg aria-hidden=\"true\" focusable=\"false\" class=\"icon icon-outline icon--xs\">\n            <use xlink:href=\"https:\/\/www.uni.lu\/wp-content\/themes\/unilux-theme\/assets\/images\/icons\/icons-outline.svg#icon--arrow-right\" \/>\n        <\/svg>\n        <span class=\"secondary-nav__name\">Where life feels great<\/span>\n    <\/a>\n<\/li>\n        <\/ul>\n    <\/nav>\n<\/div>\n\n\n    <\/div>\n<\/section>\n<section class=\"section  py-0 wp-block-unilux-jobs-overview\">\n    <section id=\"hero-page\" class=\"wp-block-unilux-blocks-hero\">\n        <div class=\"max-w-screen-3xl mx-auto\">\n            <div class=\"hero hero--overlay-bottom hero--overlay-top\">\n                <header class=\"hero__header\">\n                    <div class=\"hero__container\">\n                        <span class=\"hero__title__subject\">Job vacancy<\/span>\n                        <h1>Administrative Assistant 50%<\/h1>\n                    <\/div>\n                <\/header>\n                <figure class=\"hero__visual\">\n                    <img decoding=\"async\" class=\"object-cover w-full h-full\" src=\"https:\/\/www.uni.lu\/wp-content\/uploads\/sites\/9\/2025\/09\/04181250\/20200609-Belval-Campus_Henri-Goergen-23.jpg\" alt=\"thumbnail\">\n                <\/figure>\n            <\/div>\n        <\/div>\n    <\/section>\n    <section id=\"job-info\" class=\"section py-0\">\n        <div class=\"container xl:max-w-screen-xl\">\n            <div class=\"job-overview__info\">\n                <h2 class=\"job-overview__info__title\">Job details<\/h2>\n                <div class=\"flex flex-wrap\">\n                    <div class=\"job-overview__info__cell\">\n                        <div class=\"icon-info\">\n                            <svg aria-hidden=\"true\" focusable=\"false\" class=\"icon icon-outline icon--format  icon--lg\"><use xlink:href=\"https:\/\/www.uni.lu\/wp-content\/themes\/unilux-theme\/assets\/images\/icons\/icons-outline.svg#icon--format\"><\/use><\/svg>                            <div class=\"icon-info__body\">\n                                <div>Contract type<\/div>\n                                <div class=\"font-medium text-dark\">Fixed-term contract &#8211; Part time<\/div>\n                            <\/div>\n                        <\/div>\n                    <\/div>\n                    <div class=\"job-overview__info__cell\">\n                        <div class=\"icon-info\">\n                            <svg aria-hidden=\"true\" focusable=\"false\" class=\"icon icon-outline icon--address  icon--lg\"><use xlink:href=\"https:\/\/www.uni.lu\/wp-content\/themes\/unilux-theme\/assets\/images\/icons\/icons-outline.svg#icon--address\"><\/use><\/svg>                            <div class=\"icon-info__body\">\n                                <div>Location<\/div>\n                                <div class=\"font-medium text-dark\">Weicker Building<\/div>\n                            <\/div>\n                        <\/div>\n                    <\/div>\n                    <div class=\"job-overview__info__cell\">\n                        <div class=\"icon-info\">\n                            <svg aria-hidden=\"true\" focusable=\"false\" class=\"icon icon-outline icon--campus  icon--lg\"><use xlink:href=\"https:\/\/www.uni.lu\/wp-content\/themes\/unilux-theme\/assets\/images\/icons\/icons-outline.svg#icon--campus\"><\/use><\/svg>                            <div class=\"icon-info__body\">\n                                <div>Organisation<\/div>\n                                <div class=\"font-medium text-dark\">Faculty of Law, Economics and Finance (FDEF)<\/div>\n                            <\/div>\n                        <\/div>\n                    <\/div>\n                    <div class=\"job-overview__info__cell\">\n                        <div class=\"icon-info\">\n                            <svg aria-hidden=\"true\" focusable=\"false\" class=\"icon icon-outline icon--ddc-codes  icon--lg\"><use xlink:href=\"https:\/\/www.uni.lu\/wp-content\/themes\/unilux-theme\/assets\/images\/icons\/icons-outline.svg#icon--ddc-codes\"><\/use><\/svg>                            <div class=\"icon-info__body\">\n                                <div>Job reference<\/div>\n                                <div class=\"font-medium text-dark\">UOL08137<\/div>\n                            <\/div>\n                        <\/div class=\"icon-info\">\n                    <\/div>\n                <\/div>\n            <\/div>\n        <\/div>\n    <\/section>\n<\/section>\n\n\n\n<div class=\"wp-block-unilux-blocks-wrapper tabs-pre-heading\">\n    \n\n<div class=\"wp-block-unilux-blocks-wrapper container xl:max-w-screen-xl\">\n    \n\n<h2 class=\"has-text-align-left wp-block-unilux-blocks-heading\"        id=\"your-role\"\n    >\nYour role<\/h2>\n\n    <\/div>\n    <\/div>\n\n\n<section class=\"wp-block-unilux-blocks-free-section section section py-0\">\n    <div class=\"container xl:max-w-screen-xl\">\n        \n    \n\n<ul class=\"ulux-list\"><li class=\"ulux-list-item\">Provide day-to-day assistance and support to the Chair in Cyber Policy, ensuring administrative and organizational matters are carried out in a confidential and efficient manner<\/li><li class=\"ulux-list-item\">Receive, prioritize, handle and forward incoming communication to the right person within the organization<\/li><li class=\"ulux-list-item\">First contact point for visitors<\/li><li class=\"ulux-list-item\">Organize and plan internal and external meetings, events and professional trips<\/li><li class=\"ulux-list-item\">Prepare and contribute to internal reporting and presentations for the entity<\/li><li class=\"ulux-list-item\">Coordinate purchase orders, follow up invoices and reimbursement of expenses<\/li><li class=\"ulux-list-item\">Distributing, and administrating office supplies, marketing material, IT equipment, books and furniture<\/li><li class=\"ulux-list-item\">Support and\/or manage activities related to the inventory process<\/li><li class=\"ulux-list-item\">General secretarial tasks; i.e., telephone, e-mails, correspondence, dispatching, filing and archiving<\/li><\/ul>\n\n    <\/div>\n<\/section>\n\n\n<div class=\"wp-block-unilux-blocks-wrapper tabs-pre-heading\">\n    \n\n<div class=\"wp-block-unilux-blocks-wrapper container xl:max-w-screen-xl\">\n    \n\n<h2 class=\"has-text-align-left wp-block-unilux-blocks-heading\"        id=\"your-profile\"\n    >\nYour profile<\/h2>\n\n    <\/div>\n    <\/div>\n\n\n<section class=\"wp-block-unilux-blocks-free-section section section py-0\">\n    <div class=\"container xl:max-w-screen-xl\">\n        \n    \n\n<ul class=\"ulux-list\"><li class=\"ulux-list-item\">Bachelor\/Secretarial degree and\/or first experience in a comparable role<\/li><li class=\"ulux-list-item\">Excellent organizational and prioritizing skills with attention to detail and accuracy<\/li><li class=\"ulux-list-item\">High level competency of standard IT tools<\/li><li class=\"ulux-list-item\">Proactive, reliable, open mindedness and diplomatic with the ability to work in a fast-paced international academic environment<\/li><li class=\"ulux-list-item\">Ability to adapt to a multicultural and multilingual environment<\/li><li class=\"ulux-list-item\"><div class=\"flex flex-col text-sm pb-25\"><div class=\"text-base my-auto mx-auto pb-10 [--thread-content-margin:var(--thread-content-margin-xs,calc(var(--spacing)*4))] @w-sm\/main:[--thread-content-margin:var(--thread-content-margin-sm,calc(var(--spacing)*6))] @w-lg\/main:[--thread-content-margin:var(--thread-content-margin-lg,calc(var(--spacing)*16))] px-(--thread-content-margin)\"><div class=\"[--thread-content-max-width:40rem] @w-lg\/main:[--thread-content-max-width:48rem] mx-auto max-w-(--thread-content-max-width) flex-1 group\/turn-messages focus-visible:outline-hidden relative flex w-full min-w-0 flex-col agent-turn\"><div class=\"flex max-w-full flex-col gap-4 grow\"><div class=\"min-h-8 text-message relative flex w-full flex-col items-end gap-2 text-start break-words whitespace-normal outline-none keyboard-focused:focus-ring [.text-message+&amp;]:mt-1\" data-message-author-role=\"assistant\" data-message-id=\"21dfc5ea-e2bd-4e90-a1ef-72f53b3f9a4d\" data-message-model-slug=\"gpt-5-3\" data-turn-start-message=\"true\"><div class=\"flex w-full flex-col gap-1 empty:hidden\"><div class=\"markdown prose dark:prose-invert w-full wrap-break-word light markdown-new-styling\"><p data-start=\"0\" data-end=\"86\" data-is-last-node=\"\" data-is-only-node=\"\">Fluency in English is required, along with proficiency in either French and\/or German<\/p><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/li><\/ul>\n\n    <\/div>\n<\/section>\n\n\n<div class=\"wp-block-unilux-blocks-wrapper tabs-pre-heading\">\n    \n\n<div class=\"wp-block-unilux-blocks-wrapper container xl:max-w-screen-xl\">\n    \n\n<h2 class=\"has-text-align-left wp-block-unilux-blocks-heading\"        id=\"we-offer\"\n    >\nWe offer<\/h2>\n\n    <\/div>\n    <\/div>\n\n\n<section class=\"wp-block-unilux-blocks-free-section section section py-0\">\n    <div class=\"container xl:max-w-screen-xl\">\n        \n    \n\n<ul class=\"ulux-list\"><li class=\"ulux-list-item\">A modern, dynamic university with a personal and inclusive atmosphere. Multilingual and international character. Staff coming from more than 90 countries. Member of The Guild of European Research Intensive Universities<\/li><li class=\"ulux-list-item\">An exceptional research environment, supported by skilled staff and high-quality equipment. Strong links to professional sectors and the Luxembourg labour market. A unique urban campus with excellent infrastructure<\/li><li class=\"ulux-list-item\">A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and a wide range of non-academic partners including ministries, local governments, associations, and NGOs<\/li><\/ul>\n\n    <\/div>\n<\/section>\n\n\n<div class=\"wp-block-unilux-blocks-wrapper tabs-pre-heading\">\n    \n\n<div class=\"wp-block-unilux-blocks-wrapper container xl:max-w-screen-xl\">\n    \n\n<h2 class=\"has-text-align-left wp-block-unilux-blocks-heading\"        id=\"how-to-apply\"\n    >\nHow to apply<\/h2>\n\n    <\/div>\n    <\/div>\n\n\n<section class=\"wp-block-unilux-blocks-free-section section section py-0\">\n    <div class=\"container xl:max-w-screen-xl\">\n        \n    \n\n<p><em>Applications should include:<\/em><\/p>\n\n    \n\n<ul class=\"ulux-list\"><li class=\"ulux-list-item\">Curriculum Vitae<\/li><li class=\"ulux-list-item\">Cover letter<\/li><\/ul>\n    \n\n<p>Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered. <\/p>\n\n    \n\n<p>All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students. <\/p>\n\n    \n\n<p><em>General information:<\/em><\/p>\n\n    \n\n<ul class=\"ulux-list\"><li class=\"ulux-list-item\">Contract Type: Fixed Term Contract 24 Month<\/li><li class=\"ulux-list-item\">Work Hours: Part Time 20.0 Hours per Week<\/li><li class=\"ulux-list-item\">Location: Weicker Building<\/li><li class=\"ulux-list-item\">Internal Title: Administrative assistant<\/li><li class=\"ulux-list-item\">Job Reference: UOL08137<\/li><\/ul>\n    \n\n<p>.<\/p>\n\n\n    <\/div>\n<\/section>\n\n\n<div class=\"wp-block-unilux-blocks-wrapper tabs-pre-heading\">\n    \n\n<div class=\"wp-block-unilux-blocks-wrapper container xl:max-w-screen-xl\">\n    \n\n<h2 class=\"has-text-align-left wp-block-unilux-blocks-heading\"        id=\"about-the-fdef\"\n    >\nAbout the FDEF<\/h2>\n\n    <\/div>\n    <\/div>\n\n\n<section class=\"wp-block-unilux-blocks-free-section section section py-0\">\n    <div class=\"container xl:max-w-screen-xl\">\n        \n    \n\n<p>The <a rel=\"noreferrer noopener\" href=\"https:\/\/www.uni.lu\/en\/\" target=\"_blank\">University of Luxembourg<\/a> is an international research university with a distinctly multilingual and interdisciplinary character.<\/p>\n\n    \n\n<p>The <a rel=\"noopener\" href=\"https:\/\/www.uni.lu\/fdef-en\/\" target=\"_blank\">Faculty of Law, Economics and Finance<\/a> (FDEF) at the University of Luxembourg offers a unique academic and research environment. Rooted in Luxembourg but with a European and international outlook, teaching and research benefit from the proximity of the European institutions, Luxembourg\u2019s leading international financial centre and its vibrant business community. Institutional and private sector partnerships, sponsored Chairs and a growing network of international partner universities make the FDEF a dynamic academic hub at the heart of Europe.<\/p>\n\n\n    <\/div>\n<\/section>\n\n\n<section class=\"wp-block-unilux-blocks-free-section section section py-0\">\n    <div class=\"container xl:max-w-screen-xl\">\n        \n    \n\n<ul class=\"wp-block-unilux-blocks-custom-buttons btn-list \">\n            <li class=\"wp-block-unilux-blocks-custom-button\"    aria-disabled=\"false\"\n    >\n    <a\n        role=\"link\"\n        aria-disabled=\"false\"\n                    href=\"https:\/\/emea3.recruitmentplatform.com\/apply-app\/pages\/application-form?jobId=QMUFK026203F3VBQB7V7VV4S8-162619&#038;langCode=en_GB\"\n                target=\"_self\"\n        class=\"btn btn--primary\"\n            >Apply online<\/a>\n<\/li>\n\n    <\/ul>\n\n\n    <\/div>\n<\/section>\n\n\n<div class=\"wp-block-unilux-blocks-wrapper tabs-pre-heading\">\n    \n\n<div class=\"wp-block-unilux-blocks-wrapper container xl:max-w-screen-xl\">\n    \n\n<h2 class=\"has-text-align-left wp-block-unilux-blocks-heading\"        id=\"location\"\n    >\nLocation<\/h2>\n\n    <\/div>\n    <\/div>\n\n\n<section class=\"wp-block-unilux-blocks-free-section section section py-0\">\n    <div class=\"container xl:max-w-screen-xl\">\n        \n        \t\t<div id=\"wpmapblock_3e70805b\" data-settings='{&quot;map_marker&quot;:[{&quot;title&quot;:&quot;Weicker Building&quot;,&quot;content&quot;:&quot;&quot;,&quot;lat&quot;:&quot;49.6117&quot;,&quot;lng&quot;:&quot;6.13&quot;,&quot;customIconHeight&quot;:&quot;40&quot;,&quot;customIconWidth&quot;:&quot;25&quot;,&quot;customIconUrl&quot;:&quot;&quot;,&quot;iconType&quot;:&quot;default&quot;}],&quot;map_zoom&quot;:&quot;12&quot;,&quot;scroll_wheel_zoom&quot;:false,&quot;map_type&quot;:&quot;GM&quot;,&quot;center_index&quot;:0}' class=\"wpmapblockrender\" style=\"\n\t\t\twidth: 100%;\n\t\t\theight: 500px;\n\t\t\"><\/div>\n    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University &#8216;s profile                <\/span>\n                <svg aria-hidden=\"true\" focusable=\"false\" class=\"icon icon-outline icon--arrow-right \"><use xlink:href=\"https:\/\/www.uni.lu\/wp-content\/themes\/unilux-theme\/assets\/images\/icons\/icons-outline.svg#icon--arrow-right\"><\/use><\/svg>            <\/span>\n    <\/a>\n<\/li>\n            \n\n<li class=\"wp-block-unilux-blocks-quick-link-discover-item\">\n    <a\n                    href=\"https:\/\/www.uni.lu\/en\/about\/organisation\/\"\n                    class=\"quick-link\"\n            target=\"\"\n    >\n            <span class=\"quick-link__container\">\n                <span class=\"quick-link__text\">\n                    How the University is organised                <\/span>\n                <svg aria-hidden=\"true\" focusable=\"false\" class=\"icon icon-outline icon--arrow-right \"><use xlink:href=\"https:\/\/www.uni.lu\/wp-content\/themes\/unilux-theme\/assets\/images\/icons\/icons-outline.svg#icon--arrow-right\"><\/use><\/svg>            <\/span>\n    <\/a>\n<\/li>\n            \n\n<li class=\"wp-block-unilux-blocks-quick-link-discover-item\">\n    <a\n                    href=\"https:\/\/www.uni.lu\/life-en\/umatter\/\"\n                    class=\"quick-link\"\n            target=\"\"\n    >\n            <span class=\"quick-link__container\">\n                <span class=\"quick-link__text\">\n                    UMatter support network                <\/span>\n                <svg aria-hidden=\"true\" focusable=\"false\" class=\"icon icon-outline icon--arrow-right \"><use xlink:href=\"https:\/\/www.uni.lu\/wp-content\/themes\/unilux-theme\/assets\/images\/icons\/icons-outline.svg#icon--arrow-right\"><\/use><\/svg>            <\/span>\n    <\/a>\n<\/li>\n    <\/ul>\n    <\/div>\n<\/section>\n\n<div class=\"ShariffSC container xl:max-w-screen-xl\" 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