{"id":59690,"date":"2026-03-31T14:15:11","date_gmt":"2026-03-31T12:15:11","guid":{"rendered":"https:\/\/www.uni.lu\/en\/jobs\/administrative-assistant-2\/"},"modified":"2026-04-26T06:02:42","modified_gmt":"2026-04-26T04:02:42","slug":"administrative-assistant-2","status":"publish","type":"jobs","link":"https:\/\/www.uni.lu\/en\/jobs\/administrative-assistant-2\/","title":{"rendered":"Administrative Assistant"},"content":{"rendered":"<div class=\"section py-0 static\">\n\n\n<section class=\"wp-block-unilux-blocks-free-section section section py-0\">\n    <div class=\"container xl:max-w-screen-xl\">\n        \n    \n<div class=\"js-secondary-nav--sticky wp-block-unilux-blocks-secondary-navigation\">\n    <nav\n        id=\"secondary-navigation\"\n        role=\"navigation\"\n        aria-label=\"Secondary menu\"\n        class=\"secondary-nav\"\n    >\n        <button\n            class=\"secondary-nav__button btn btn-solid--primary w-full\"\n            aria-expanded=\"false\"\n            aria-controls=\"secondary-navigation__list\"\n            title=\"The selected page is Overview\"\n            type=\"button\"\n        >\n            <span class=\"btn__name mr-auto\">Overview<\/span>\n            <svg aria-hidden=\"true\" focusable=\"false\" class=\"icon icon-outline icon--xs\">\n                <use xlink:href=\"https:\/\/www.uni.lu\/wp-content\/themes\/unilux-theme\/assets\/images\/icons\/icons-outline.svg#icon--arrow-down\" \/>\n            <\/svg>\n        <\/button>\n\n        <ul id=\"secondary-navigation__list\" class=\"secondary-nav__list\">\n            <li class=\"secondary-nav__item\">\n    <a\n        href=\"https:\/\/www.uni.lu\/en\/about\/work\/\"\n        target=\"\"\n        rel=\"noreferrer noopener\"\n        class=\"secondary-nav__link \"\n            >\n        <svg aria-hidden=\"true\" focusable=\"false\" class=\"icon icon-outline icon--xs\">\n            <use xlink:href=\"https:\/\/www.uni.lu\/wp-content\/themes\/unilux-theme\/assets\/images\/icons\/icons-outline.svg#icon--arrow-right\" \/>\n        <\/svg>\n        <span class=\"secondary-nav__name\">Overview<\/span>\n    <\/a>\n<\/li>\n<li class=\"secondary-nav__item\">\n    <a\n        href=\"https:\/\/www.uni.lu\/en\/about\/work\/jobs\/\"\n        target=\"\"\n        rel=\"noreferrer noopener\"\n        class=\"secondary-nav__link \"\n            >\n        <svg aria-hidden=\"true\" focusable=\"false\" class=\"icon icon-outline icon--xs\">\n            <use xlink:href=\"https:\/\/www.uni.lu\/wp-content\/themes\/unilux-theme\/assets\/images\/icons\/icons-outline.svg#icon--arrow-right\" \/>\n        <\/svg>\n        <span class=\"secondary-nav__name\">Explore our jobs<\/span>\n    <\/a>\n<\/li>\n<li class=\"secondary-nav__item\">\n    <a\n        href=\"https:\/\/www.uni.lu\/en\/about\/work\/where-life-feels-great\/\"\n        target=\"\"\n        rel=\"noreferrer noopener\"\n        class=\"secondary-nav__link \"\n            >\n        <svg aria-hidden=\"true\" focusable=\"false\" class=\"icon icon-outline icon--xs\">\n            <use xlink:href=\"https:\/\/www.uni.lu\/wp-content\/themes\/unilux-theme\/assets\/images\/icons\/icons-outline.svg#icon--arrow-right\" \/>\n        <\/svg>\n        <span class=\"secondary-nav__name\">Where life feels great<\/span>\n    <\/a>\n<\/li>\n        <\/ul>\n    <\/nav>\n<\/div>\n\n\n    <\/div>\n<\/section>\n<section class=\"section  py-0 wp-block-unilux-jobs-overview\">\n    <section id=\"hero-page\" class=\"wp-block-unilux-blocks-hero\">\n        <div class=\"max-w-screen-3xl mx-auto\">\n            <div class=\"hero hero--overlay-bottom hero--overlay-top\">\n                <header class=\"hero__header\">\n                    <div class=\"hero__container\">\n                        <span class=\"hero__title__subject\">Job vacancy<\/span>\n                        <h1>Administrative Assistant<\/h1>\n                    <\/div>\n                <\/header>\n                <figure class=\"hero__visual\">\n                    <img decoding=\"async\" class=\"object-cover w-full h-full\" src=\"https:\/\/www.uni.lu\/wp-content\/uploads\/sites\/9\/2025\/09\/04181250\/20200609-Belval-Campus_Henri-Goergen-23.jpg\" alt=\"thumbnail\">\n                <\/figure>\n            <\/div>\n        <\/div>\n    <\/section>\n    <section id=\"job-info\" class=\"section py-0\">\n        <div class=\"container xl:max-w-screen-xl\">\n            <div class=\"job-overview__info\">\n                <h2 class=\"job-overview__info__title\">Job details<\/h2>\n                <div class=\"flex flex-wrap\">\n                    <div class=\"job-overview__info__cell\">\n                        <div class=\"icon-info\">\n                            <svg aria-hidden=\"true\" focusable=\"false\" class=\"icon icon-outline icon--format  icon--lg\"><use xlink:href=\"https:\/\/www.uni.lu\/wp-content\/themes\/unilux-theme\/assets\/images\/icons\/icons-outline.svg#icon--format\"><\/use><\/svg>                            <div class=\"icon-info__body\">\n                                <div>Contract type<\/div>\n                                <div class=\"font-medium text-dark\">Fixed-term contract &#8211; Part time<\/div>\n                            <\/div>\n                        <\/div>\n                    <\/div>\n                    <div class=\"job-overview__info__cell\">\n                        <div class=\"icon-info\">\n                            <svg aria-hidden=\"true\" focusable=\"false\" class=\"icon icon-outline icon--address  icon--lg\"><use xlink:href=\"https:\/\/www.uni.lu\/wp-content\/themes\/unilux-theme\/assets\/images\/icons\/icons-outline.svg#icon--address\"><\/use><\/svg>                            <div class=\"icon-info__body\">\n                                <div>Location<\/div>\n                                <div class=\"font-medium text-dark\">Belval Campus<\/div>\n                            <\/div>\n                        <\/div>\n                    <\/div>\n                    <div class=\"job-overview__info__cell\">\n                        <div class=\"icon-info\">\n                            <svg aria-hidden=\"true\" focusable=\"false\" class=\"icon icon-outline icon--campus  icon--lg\"><use xlink:href=\"https:\/\/www.uni.lu\/wp-content\/themes\/unilux-theme\/assets\/images\/icons\/icons-outline.svg#icon--campus\"><\/use><\/svg>                            <div class=\"icon-info__body\">\n                                <div>Organisation<\/div>\n                                <div class=\"font-medium text-dark\">Luxembourg Centre for Contemporary and Digital History (C2DH)<\/div>\n                            <\/div>\n                        <\/div>\n                    <\/div>\n                    <div class=\"job-overview__info__cell\">\n                        <div class=\"icon-info\">\n                            <svg aria-hidden=\"true\" focusable=\"false\" class=\"icon icon-outline icon--ddc-codes  icon--lg\"><use xlink:href=\"https:\/\/www.uni.lu\/wp-content\/themes\/unilux-theme\/assets\/images\/icons\/icons-outline.svg#icon--ddc-codes\"><\/use><\/svg>                            <div class=\"icon-info__body\">\n                                <div>Job reference<\/div>\n                                <div class=\"font-medium text-dark\">UOL08121<\/div>\n                            <\/div>\n                        <\/div class=\"icon-info\">\n                    <\/div>\n                <\/div>\n            <\/div>\n        <\/div>\n    <\/section>\n<\/section>\n\n\n\n<div class=\"wp-block-unilux-blocks-wrapper tabs-pre-heading\">\n    \n\n<div class=\"wp-block-unilux-blocks-wrapper container xl:max-w-screen-xl\">\n    \n\n<h2 class=\"has-text-align-left wp-block-unilux-blocks-heading\"        id=\"your-role\"\n    >\nYour role<\/h2>\n\n    <\/div>\n    <\/div>\n\n\n<section class=\"wp-block-unilux-blocks-free-section section section py-0\">\n    <div class=\"container xl:max-w-screen-xl\">\n        \n    \n\n<p>The jobholder\u2019s role is to provide effective and efficient administrative support to the Luxembourg Centre for Contemporary and Digital History (C\u00b2DH) under the supervision of the Assistant to the Director. <\/p>\n\n    \n\n<p>The person will work closely with the C\u00b2DH Administrative Assistants, C\u00b2DH Communication department and the central services of the University, notably the accounting department (SFC), logistics (SLO) and external suppliers. <\/p>\n\n    \n\n<p><em>Key Responsibilities:<\/em><\/p>\n\n    \n\n<ul class=\"ulux-list\"><li class=\"ulux-list-item\">Ensure the administrative follow\u2011up of the Centre\u2019s activities <\/li><li class=\"ulux-list-item\">Coordinate and plan agendas, meetings and team schedules <\/li><li class=\"ulux-list-item\">Provide logistical support for meetings, workshops, events, presentations and lectures <\/li><li class=\"ulux-list-item\">Liaise with university administration, internal &amp; external services <\/li><li class=\"ulux-list-item\">Manage orders, monitor equipment and handle material logistics <\/li><li class=\"ulux-list-item\">Organise, classify and archive books, brochures and other materials <\/li><li class=\"ulux-list-item\">Draft internal notes, announcements and brief information messages when required <\/li><li class=\"ulux-list-item\">Contribute to internal processes such as the internal newsletter and updates of the C\u00b2DH toolbox <\/li><li class=\"ulux-list-item\">Maintain and update contact databases <\/li><li class=\"ulux-list-item\">Assist with the preparation and distribution of invitations and email send\u2011outs <\/li><li class=\"ulux-list-item\">Support alumni and fundraising\u2011related tasks such as platform updates, mailings, event assistance<\/li><li class=\"ulux-list-item\">Contribute occasionally to basic social\u2011media follow\u2011up<\/li><\/ul>\n\n    <\/div>\n<\/section>\n\n\n<div class=\"wp-block-unilux-blocks-wrapper tabs-pre-heading\">\n    \n\n<div class=\"wp-block-unilux-blocks-wrapper container xl:max-w-screen-xl\">\n    \n\n<h2 class=\"has-text-align-left wp-block-unilux-blocks-heading\"        id=\"your-profile\"\n    >\nYour profile<\/h2>\n\n    <\/div>\n    <\/div>\n\n\n<section class=\"wp-block-unilux-blocks-free-section section section py-0\">\n    <div class=\"container xl:max-w-screen-xl\">\n        \n    \n\n<ul class=\"ulux-list\"><li class=\"ulux-list-item\" style=\"text-align: left\">Graduate secretary or equivalent professional experience<\/li><li class=\"ulux-list-item\">3\u20135 years of administrative experience, ideally in a research or academic environment<\/li><li class=\"ulux-list-item\">Confident user of modern office software and content-management tools<\/li><li class=\"ulux-list-item\">Ability to work efficiently in a multidisciplinary and multicultural team<\/li><li class=\"ulux-list-item\">Reliable, methodical and able to meet deadlines<\/li><li class=\"ulux-list-item\">Interest and\/or experience in communication tasks, e.g., contact databases, email campaigns, content drafting, social media, alumni\/fundraising support<\/li><li class=\"ulux-list-item\">Fluency in English is required. Good command of French and\/or German is an asset<\/li><\/ul>\n\n    <\/div>\n<\/section>\n\n\n<div class=\"wp-block-unilux-blocks-wrapper tabs-pre-heading\">\n    \n\n<div class=\"wp-block-unilux-blocks-wrapper container xl:max-w-screen-xl\">\n    \n\n<h2 class=\"has-text-align-left wp-block-unilux-blocks-heading\"        id=\"we-offer\"\n    >\nWe offer<\/h2>\n\n    <\/div>\n    <\/div>\n\n\n<section class=\"wp-block-unilux-blocks-free-section section section py-0\">\n    <div class=\"container xl:max-w-screen-xl\">\n        \n    \n\n<ul class=\"ulux-list\"><li class=\"ulux-list-item\">A modern, dynamic university with a personal and inclusive atmosphere. Multilingual and international character. Staff coming from more than 90 countries. Member of The Guild of European Research Intensive Universities<\/li><li class=\"ulux-list-item\">An exceptional research environment, supported by skilled staff and high-quality equipment. Strong links to professional sectors and the Luxembourg labour market. A unique urban campus with excellent infrastructure<\/li><li class=\"ulux-list-item\">A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and a wide range of non-academic partners including ministries, local governments, associations, and NGOs<\/li><\/ul>\n\n    <\/div>\n<\/section>\n\n\n<div class=\"wp-block-unilux-blocks-wrapper tabs-pre-heading\">\n    \n\n<div class=\"wp-block-unilux-blocks-wrapper container xl:max-w-screen-xl\">\n    \n\n<h2 class=\"has-text-align-left wp-block-unilux-blocks-heading\"        id=\"how-to-apply\"\n    >\nHow to apply<\/h2>\n\n    <\/div>\n    <\/div>\n\n\n<section class=\"wp-block-unilux-blocks-free-section section section py-0\">\n    <div class=\"container xl:max-w-screen-xl\">\n        \n    \n\n<p><em>Applications should include:<\/em><\/p>\n\n    \n\n<ul class=\"ulux-list\"><li class=\"ulux-list-item\">Curriculum Vitae<\/li><li class=\"ulux-list-item\">Cover letter<\/li><\/ul>\n    \n\n<p>Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered. <\/p>\n\n    \n\n<p>All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students. <\/p>\n\n    \n\n<p><em>General information:<\/em><\/p>\n\n    \n\n<ul class=\"ulux-list\"><li class=\"ulux-list-item\">Contract Type: Fixed Term Contract 24 Month<\/li><li class=\"ulux-list-item\">Work Hours: Part Time 20.0 Hours per Week<\/li><li class=\"ulux-list-item\">Location: Belval Campus<\/li><li class=\"ulux-list-item\">Internal Title: Administrative assistant<\/li><li class=\"ulux-list-item\">Job Reference: UOL08121<\/li><\/ul>\n    \n\n<p>.<\/p>\n\n\n    <\/div>\n<\/section>\n\n\n<div class=\"wp-block-unilux-blocks-wrapper tabs-pre-heading\">\n    \n\n<div class=\"wp-block-unilux-blocks-wrapper container xl:max-w-screen-xl\">\n    \n\n<h2 class=\"has-text-align-left wp-block-unilux-blocks-heading\"        id=\"about-the-c2dh\"\n    >\nAbout the C2DH<\/h2>\n\n    <\/div>\n    <\/div>\n\n\n<section class=\"wp-block-unilux-blocks-free-section section section py-0\">\n    <div class=\"container xl:max-w-screen-xl\">\n        \n    \n\n<p>The <a rel=\"noreferrer noopener\" href=\"https:\/\/www.uni.lu\/en\/\" target=\"_blank\">University of Luxembourg<\/a> is an international research university with a distinctly multilingual and interdisciplinary character.<\/p>\n\n    \n\n<p>The <a rel=\"noopener\" href=\"https:\/\/www.c2dh.uni.lu\/\" target=\"_blank\">Luxembourg Centre for Contemporary and Digital History<\/a> (C\u00b2DH) at the University of Luxembourg is an interdisciplinary research centre committed to high-quality research and public dissemination in the field of contemporary history with a particular focus on digital methods and tools. The C\u00b2DH&#8217;s ambition is to venture off the beaten track and find new ways of doing, teaching and presenting contemporary history of Luxembourg and the history of Europe in the 20th and 21st centuries. It serves as a catalyst for innovative and creative scholarship and new forms of public dissemination.<\/p>\n\n\n    <\/div>\n<\/section>\n\n\n<section class=\"wp-block-unilux-blocks-free-section section section py-0\">\n    <div class=\"container xl:max-w-screen-xl\">\n        \n    \n\n<ul class=\"wp-block-unilux-blocks-custom-buttons btn-list \">\n            <li class=\"wp-block-unilux-blocks-custom-button\"    aria-disabled=\"false\"\n    >\n    <a\n        role=\"link\"\n        aria-disabled=\"false\"\n                    href=\"https:\/\/emea3.recruitmentplatform.com\/apply-app\/pages\/application-form?jobId=QMUFK026203F3VBQB7V7VV4S8-162399&#038;langCode=en_GB\"\n                target=\"_self\"\n        class=\"btn btn--primary\"\n            >Apply online<\/a>\n<\/li>\n\n    <\/ul>\n\n\n    <\/div>\n<\/section>\n\n\n<div class=\"wp-block-unilux-blocks-wrapper tabs-pre-heading\">\n    \n\n<div class=\"wp-block-unilux-blocks-wrapper container xl:max-w-screen-xl\">\n    \n\n<h2 class=\"has-text-align-left wp-block-unilux-blocks-heading\"        id=\"location\"\n    >\nLocation<\/h2>\n\n    <\/div>\n    <\/div>\n\n\n<section class=\"wp-block-unilux-blocks-free-section section section py-0\">\n    <div class=\"container xl:max-w-screen-xl\">\n        \n        \t\t<div id=\"wpmapblock_0fdf2ee9\" data-settings='{&quot;map_marker&quot;:[{&quot;title&quot;:&quot;Belval Campus&quot;,&quot;content&quot;:&quot;&quot;,&quot;lat&quot;:&quot;49.5042557&quot;,&quot;lng&quot;:&quot;5.94905&quot;,&quot;customIconHeight&quot;:&quot;40&quot;,&quot;customIconWidth&quot;:&quot;25&quot;,&quot;customIconUrl&quot;:&quot;&quot;,&quot;iconType&quot;:&quot;default&quot;}],&quot;map_zoom&quot;:&quot;12&quot;,&quot;scroll_wheel_zoom&quot;:false,&quot;map_type&quot;:&quot;GM&quot;,&quot;center_index&quot;:0}' class=\"wpmapblockrender\" style=\"\n\t\t\twidth: 100%;\n\t\t\theight: 500px;\n\t\t\"><\/div>\n        \n    <\/div>\n<\/section>\n\n\n<div class=\"wp-block-unilux-blocks-wrapper tabs-pre-heading\">\n    \n\n<div class=\"wp-block-unilux-blocks-wrapper container xl:max-w-screen-xl\">\n    \n\n<h2 class=\"has-text-align-left wp-block-unilux-blocks-heading\"        id=\"learn-more\"\n    >\nLearn more<\/h2>\n\n    <\/div>\n    <\/div>\n\n<section class=\"section py-0 wp-block-unilux-blocks-quick-link-discover-section\">\n    <div class=\"container xl:max-w-screen-xl\">\n        \n<h2 class=\"has-text-align-left wp-block-unilux-blocks-heading\"    >\n<\/h2>\n\n<ul class=\"wp-block-unilux-blocks-quick-link-discover quick-link-list\">\n            \n\n<li class=\"wp-block-unilux-blocks-quick-link-discover-item\">\n    <a\n                    href=\"https:\/\/www.uni.lu\/en\/about\/profile\/\"\n                    class=\"quick-link\"\n            target=\"\"\n    >\n            <span class=\"quick-link__container\">\n                <span class=\"quick-link__text\">\n                    University &#8216;s profile                <\/span>\n                <svg aria-hidden=\"true\" focusable=\"false\" class=\"icon icon-outline icon--arrow-right \"><use xlink:href=\"https:\/\/www.uni.lu\/wp-content\/themes\/unilux-theme\/assets\/images\/icons\/icons-outline.svg#icon--arrow-right\"><\/use><\/svg>            <\/span>\n    <\/a>\n<\/li>\n            \n\n<li class=\"wp-block-unilux-blocks-quick-link-discover-item\">\n    <a\n                    href=\"https:\/\/www.uni.lu\/en\/about\/organisation\/\"\n                    class=\"quick-link\"\n            target=\"\"\n    >\n            <span class=\"quick-link__container\">\n                <span class=\"quick-link__text\">\n                    How the University is organised                <\/span>\n                <svg aria-hidden=\"true\" focusable=\"false\" class=\"icon icon-outline icon--arrow-right \"><use xlink:href=\"https:\/\/www.uni.lu\/wp-content\/themes\/unilux-theme\/assets\/images\/icons\/icons-outline.svg#icon--arrow-right\"><\/use><\/svg>            <\/span>\n    <\/a>\n<\/li>\n    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